Privacy Policy

Introduction

Adeptli must process personal data to enable us to provide the service. It is our policy to respect your privacy regarding any information we collect from you across our website, application, and the service we provide to you at Adeptli.

Information we collect

Log data

When you log into Adeptli or visit our website, our servers may automatically log the standard data provided by your web browser. This may include your computer’s Internet Protocol (IP) address, the pages you visit, the time and date of your visit, and other details. We use this information to provide all our users with a better experience in the future.

Device data

We may also collect data about the device you’re using to access Adeptli. This data may include the device type, operating system, unique device identifiers, device settings, and geo-location data. What we collect can depend on the individual settings of your device and software. We recommend checking the policies of your device manufacturer or software provider to learn what information they make available to us.

Your personal information

When you create an account or contact us through our website, we may ask for personal information, including but not limited to:

• Name
• Email
• Company details
• Phone number
• Payment information
• Billing address
• User and company information

When new users are created in Adeptli we require information to invite those users and allow them to operate within the system. The information we ask for includes but is not limited to:

• Name
• Email
• Company details
• Phone number

How long do we keep information for?

We will only retain your personal data for as long as necessary to fulfil the purpose we collected it for, including any legal, accounting or reporting requirements.
We will retain your personal information where we have an ongoing legitimate business need, for example to provide the services you have requested, or to access the services you provide.
We will not retain your personal data for longer than necessary.
If you communicate by telephone, this information will be retained securely for a reasonable length of time.

Business, project and operational information

Business data refers to data that accumulates over the normal course of operation on our platform. This may include comments, uploaded files, stored files, user profiles, analytics data and other metrics, as well as other types of information, created or generated, as users interact with our services.

Legal bases for processing

We will process your personal and business information lawfully, fairly and in a transparent manner. We collect and process information about you only where we have legal bases for doing so. We collect and use your information only where:

• It’s necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract (for example, when we provide a service you request from us);
• It satisfies a legitimate interest (which is not overridden by your data protection interests), such as for research and development, to market and promote our services and to protect our legal rights and interests; you give us consent to do so for a specific purpose (for example, you might consent to us sending you marketing emails or newsletters); or
• We need to process your data to comply with a legal obligation. Where you consent to our use of information about you for a specific purpose, you have the right to change your mind at any time (but this will not affect any processing that has already taken place). We don’t keep personal information for longer than is necessary. While we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use or modification. We advise that no method of electronic transmission or storage is 100% secure and cannot guarantee absolute data security. If necessary, we may retain your personal information for our compliance with a legal obligation or in order to protect your vital interests or the vital interests of another natural person.

Collection and use of information

We may collect, hold, use, and disclose information for the following purposes and personal information will not be further processed in a manner that is incompatible with these purposes:

• to provide you with Adeptli’s core features;
• to process any transactional or ongoing payments;
• to enable you to access and use our website, associated applications and associated platforms;
• to contact and communicate with you;
• for internal record keeping and administrative purposes;
• for analytics, market research and business development, including to operate and improve our website, associated applications and associated social media platforms;
• for advertising and marketing, including to send you promotional information about our products and services; and
• to comply with our legal obligations and resolve any disputes that we may have.

Disclosure of personal information to third parties

We may disclose personal information to:

• third party service providers for the purpose of enabling them to provide their services, including (without limitation) IT service providers, data storage, hosting and server providers, analytics, debt collectors, maintenance or problem-solving providers, professional advisors and payment systems operators;
•  our employees, contractors and/or related entities;
• credit reporting agencies, courts, tribunals and regulatory authorities, in the event you fail to pay for goods or services we have provided to you;
• courts, tribunals, regulatory authorities and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise or defend our legal rights;
•  third parties, including agents or sub-contractors, who assist us in providing information, products, services or direct marketing to you;
• and third parties to collect and process data.

International transfers of personal information

The personal information we collect is stored and processed in United Kingdom, or where we or our partners, affiliates and third-party providers maintain facilities. By providing us with your personal information, you consent to the disclosure to these overseas third parties. We will ensure that any transfer of personal information will be protected by appropriate safeguards, for example by using standard data protection clauses approved by the European Commission, or the use of binding corporate rules or other legally accepted means.
Where we transfer personal information from a non-EEA country to another country, you acknowledge that third parties in other jurisdictions may not be subject to similar data protection laws to the ones in our jurisdiction. There are risks if any such third party engages in any act or practice that would contravene the data privacy laws in our jurisdiction and this might mean that you will not be able to seek redress under our jurisdiction’s privacy laws.

Your rights and controlling your personal information

Choice and consent: By providing personal information to us, you consent to us collecting, holding, using and disclosing your personal information in accordance with this privacy policy. If you are under 16 years of age, you must have, and warrant to the extent permitted by law to us, that you have your parent or legal guardian’s permission to access Adeptli and they (your parents or guardian) have consented to you providing us with your personal information. You do not have to provide personal information to us, however, if you do not, it may affect your use of the website, application and/or the products and/or services offered on or through it.

Information from third parties: If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.

Restrict: You may choose to restrict the collection or use of your personal information. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us using the details below. If you ask us to restrict or limit how we process your personal information, we will let you know how the restriction affects your use of our website or products and services.

Access and data portability: You may request details of the personal information that we hold about you. Where possible, we will provide this information in CSV format or other easily readable machine format. You may request that we erase the personal information we hold about you at any time. You may also request that we transfer this personal information to another third party.

Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, please contact us using the details below. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading or out of date.

Notification of data breaches: We will comply with all laws applicable to us in respect of any data breach.

Complaints: If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.

Unsubscribe: To unsubscribe from our e-mail database or opt-out of communications (including marketing communications), please contact us using the details below.

Cookies

We use “cookies” to collect information about you and your activity across our site. A cookie is a small piece of data that our website stores on your computer, and accesses each time you visit, so we can understand how you use our site. This helps us serve you content based on preferences you have specified. You can read more on our Cookie Policy here.

Business transfers

If we or our assets are acquired, or in the event that we go out of business or enter bankruptcy, we would include data among the assets transferred to any parties who acquire us. You acknowledge that such transfers may occur, and that any parties who acquire us may continue to use your personal information according to this policy.

Limits of our policy

Our website, applications and services may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy practices.

Changes to this policy

At our discretion, we may change our privacy policy to reflect current acceptable practices. We will take reasonable steps to let users know about any changes we may make. Your continued use of this site after any changes to this policy will be regarded as acceptance of our practices around privacy and personal information.

Contact details

Email: hello@adeptli.co.uk